Monday, August 3, 2015

July AIMS Deadline Fast Approaching! Plus a New Source for AIMS Info!

Remember Wednesday is the deadline to enter in your AIMS data for July! Since the end of the year is just around the corner, it's highly recommended to get caught up now before you have to spend entire work days at the end of September.

Also, we have been in the process of migrating all our AIMS resources into one location. Everything from our tip sheets and videos to the Frequently Asked Questions can now be found at:

If you have any suggestions on other tip sheets, videos, FAQ's or other resources needed to help with your use of AIMS, please email Diane Mashburn at 

Tuesday, June 2, 2015

Remember to Enter Your May Data by Friday!

This year is just flying by and I know as the summer progresses it will get even faster!
Before it gets even more hectic, remember this Friday, June 5th, is the deadline to enter in your May contact and time information into AIMS.

If you have any questions or need assistance, contact Diane Mashburn at or 501-671-2351.

Friday, May 1, 2015

April's AIMS Deadline Approaching Fast!

Happy May Day! 

With the start of May, remember that your April contact data and work hours are due in AIMS by Monday, May 5th.

Contact Diane Mashburn, if you have any questions about reporting or AIMS in general.

Wednesday, April 22, 2015

Multistate & Integrated- How Do I Report Here??

As you keep working through this year's reporting, you may be wondering about these two lines on your My Reporting page in AIMS:

These two boxes are commonly overlooked when reporting on AIMS, but carry a lot of importance.

  • Integrated time reflects work done that supports both Extension and Research work, such as assisting with research trials. Extension receives funding to carry out these integrated activities and must report back to NIFA at the end of the program year. 
  • Multi-State time reflects work done that crosses statelines. One example would be the Four State Fair or National 4-H Congress. This time also must be reported back to NIFA at the year end. 

Things to remember when you have done any work that falls into these categories are:

  • Report your Integrated or Multi-State time in BOTH the Program Planning & Delivery Time and the respective box (Integrated or Multi-State). For example, if you spent four hours in a committee meeting for a multistate program, report those four hours in Program Planning & Delivery box, as well as in the Multi-State Extension Activity box.
  • Multi-State Activity time must also be tied to a named program (i.e. eXtension or Mid-South Entomologists), so please select the program from the pre-populated drop-down menu that will appear once you enter in your time. If your program is not listed, please select "Other" and name the program in the text box.
  • If you forget to enter in your Integrated and/or Multi-state time, do not worry. You can add it in now to catch up. Just keep in mind, the Program Planning & Delivery Time must be GREATER or EQUAL TO the amount you place in Integrated and Multi-state. So if you are catching up and you forgot the enter two hours in Integrated, make sure you have two hours to report in that same objective area. Do not duplicate your hours you have already reported. 

If you have any questions about reporting to Integrated and Multi-State, feel free to contact Diane Mashburn by email ( or phone (501-671-2351).

Wednesday, April 1, 2015

March AIMS Deadline Quickly Approaching!

Hello from the Galaxy Conference at the beautiful Winthrop Rockefeller Institute! Despite being in this great setting our AIMS deadline is still coming up on April 5th. 

Remember to get all you hours and educational efforts for March reported in AIMS by midnight on April 5th. 

Feel free to email me with any questions at 

Have a great rest of the week!

Monday, March 2, 2015

February AIMS Entry Due March 5th

Happy March Everyone!
Make sure you remember to get your February time and contacts into AIMS by midnight on March 5th. 

If you need any help with reporting in AIMS or have any general AIMS questions, contact Diane Mashburn at 501-671-2351 or 

Monday, February 2, 2015

January Entry Deadline

Happy February to all! All of us in Program & Staff Development hope that you are staying safe and warm!

Just remember that February 5th is the deadline for entering in your January AIMS data. Make it a point to spend some time to put all your information in now and save yourself some grief later on down the road.

Remember, if you ever need assistance or have questions about entering information into AIMS, contact Diane Mashburn in Program & Staff Development at or 501-671-2351.

Monday, January 5, 2015

Deadline Reminder

Happy New Year Everyone!

As we get back into our normal work routine, remember that today is January 5th, so all of your December AIMS data is due today.

At the bare minimum, you should enter in your time and contacts for December. You are more than encouraged to enter in indicator data, if you have that information gathered already. This will help you out when September comes around. Why rush around then when you can do it now?

If you have any questions about AIMS, feel free to contact Diane Mashburn at 501-671-2351 or 

Monday, October 27, 2014

Working Days in FY2015

Now that October is winding down, we should be putting FY2014 behind us and focusing more on the new year.
As you start reporting for the FY2015 year, keep in mind how many days you should report each month. The chart below should help you make sure you are reporting the correct number of days each month.

* Note- Actual reported numbers will vary due to annual leave, sick leave, or working nights/weekends, etc

Number of Total Workdays for FY15- 247Number of Total Hours for FY15- 1976


**November reflects a traditional Govenor's Declaration of the Friday after Thanksgiving. If it is not declared, then November will have 19 days and 152 hours.

Wednesday, October 8, 2014

AIMS is Open for IPOW Development!

*Insert Trumpet Blasts*
The FY2015 Plan of Work is available for planning purposes at!

We have created a "FY15 IPOW Guide" that includes basic instructions on creating your IPOW and submitting it for approval. We have also created a video to walk you through the process as well.  Both pieces are linked below. 

Agents need to plan for 113 days in their IPOW (those with SNAP plans will end up with more than 113 in their IPOWs). Others need to check with their supervisor for their IPOW deadline and planning day requirements. 

We have posted a few more resources as well here on the blog and will be adding more in the coming days. 

If you have questions about a specific goal or objective, contact the specialist listed.
If you have any problems or questions about creating your Plan of Work, feel free to contact me by email or phone.

Instructions on How to Create Your IPOW are here:
FY2015 IPOW Creation- PDF
FY2015 IPOW Creation- Video

Instructions on Approving an IPOW are here:
FY2015 IPOW Approval- PDF
FY2015 IPOW Approval- Video